I wrote a blog post in January 2023 (where did the time go!?!) about the work we’ve been doing on data retention for our services. Work has continued in the background and currently we are almost at the point of:
- Automating the deletion of courses and users in Learn. Sean has heroically been manually deleting courses up until now but we are currently working on automating courses and doing an automatic hard delete on long-gone users.
- We are almost at the point of automatically deleting user accounts from PebblePad (although data remains in ATLAS for now) at the point the users leave. Again, we’ve been manually managing this up until now.
- We have changed the data retention policy for Lecture Recording to make it more useful for students who are repeating a year, it means the recordings don’t disappear half way through the year. This new retention policy was introduced in August 2023 and recordings made during one academic year are retained until the end of the following academic year, then deleted in the October.
- We are still working on the data retention policy for Media Hopper Create – we spent some time developing a Group Administration tool to help manage media in MHC because a piece of media can only have a single owner (person or group) but it used to be hard to manage groups. Having group ownership means that if a person leaves and their account gets deleted, important media can be set to be owned by a group so it won’t be deleted. You can find information about the Group Manager tool on our SharePoint site.
- WebPA is still a work-in-progress, likely to be an annual, more manual process.
- Turnitin is still on our hit list.
