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Culture consultation

Our School works best when everybody is heard, and nobody is left behind. We are always eager to find out how to improve our community, with regular official feedback opportunities. In the last two years the School Culture survey, Athena Swan focus groups, and the University’s Staff Engagement survey have been implemented. These have revealed some common issues that we should improve; and although some we can only raise to College or University, there is a great deal that we as a School can act upon.

Findings to date may indicate that we need to listen and respond further to the needs of our staff. We’re keen to hear voices from across the whole School, especially including those who may not have contributed their views yet.

Therefore, the School is contracting an external body, Advance HE, to do three things:

  • Analyse all available data to understand what workplace issues are happening;
  • Facilitate an independent consultation of our School community to understand why these issues are challenging;
  • Develop independent recommendations about improving staff and student experiences.

Practically, over the next couple of months, Advance HE will be conducting 8 focus groups – 2 for professional services staff, 2 for academic staff, 2 for research staff, and 2 for research students – as well as in-depth interviews with key senior staff members. All work is completely independent from the School leadership, with robust and proper privacy and ethics considerations in place.

Our School has kindly invested in this work to improve our culture. When you are invited to join a focus group, please grab the chance, even if – especially if – you typically don’t respond to surveys. It is a great opportunity to improve our effectiveness to work together as a productive and happy community. Let’s seize it!

Catering and dietary options

Many Informatics folks, including me, enjoy occasional meals provided by the school, some in a meeting or social event, but perhaps more often as leftovers announced in the inf-people mailing list. Many of us are aware of some patterns, including catering suppliers, dietary options and serving time.

Some, including me, might have been wondering why some events only provide vegetarian options, likewise, why we see vegetarian options more often than others in the leftovers. I initially felt that non-vegetarians are neglected and thus raised the concern in a People & Culture committee meeting. Then some of the colleagues explained that the school adopts the default-vegetarian catering policy simply for sustainability and most of the events in the school offer multiple options to choose when booking!

I was happy to hear that, because food, in both ingredients and cooking methods, is part of the culture for many people and thus we should respect that of each other. At the same time I personally agree with defaulting to the most sustainable option, as food not explicitly chosen is more likely wasted. We can find the environmental impact of food ingredients in [1], and more about the university’s effort on sustainability in [2], which describes awards, projects, training and outcomes.

It should be noted that leftovers are only available after announcement in the inf-people mailing list, so let’s not take them before that. It is a little bit sad to see “Only for participants” signage in the forum ground floor lately, as it implies greedy informatics residents to the external guests.

[1] https://en.wikipedia.org/wiki/Environmental_vegetarianism
[2] https://www.ed.ac.uk/sustainability

Decorating offices

People like to be surrounded by things they like. Having a workspace that you like makes you happier [1], more productive [2], and even behave more ethically [3]. Nobody wants to work in a soulless environment. Therefore the School of Informatics fully supports you personalising your office. You are welcome to hang posters or decorate the way that brings you most joy.

However, as we all share the building, there are some limits to customising. First, consider your colleagues. In particular, if you share an office, talk to your officemates before changing anything – see for example the PGR office etiquette charter.

  • Any material you display should be considered public, and therefore cannot contain offensive material. See for example the code of student conduct.
  • If you display something, it’s your responsibility. When it gets out of date it is up to you to update or remove it. Don’t let your plants become sad.
  • Our buildings are wonderfully open and transparent. You may prefer a higher degree of privacy, but do keep in mind lines of sight, and what others may prefer.

Second, for the health and safety of yourself and others:

  • Try not to block out light sources, and consider whether an item causes glare.
  • Clear up clutter, so you have enough space to move and ventilation works as it should.
  • Anything that gets plugged in needs to be PAT tested. Similarly, anything with a rechargeable battery needs to be monitored.
  • Minimise the fire hazard of papers, books, and posters.
  • Keep your feet on the ground. If you must reach, ask a taller person or use a step stool or ladder instead of climbing chairs or desks.

When in doubt, ask Facilities.

Third, corridors need to be kept open and free of combustible material. That means you can request whiteboards or pinboards outside your office – but do consider noise nuisance – again, ask Facilities. But that also means posters or other decorations should be in fire retardant cases.

We have an annual spring clean that helps us all keep our work spaces fresh. Enjoy yours!

References

[1] Borzykowski, “What’s so wrong with dressing up your desk?“, BBC, 2017.

[2] Hoskins, “Employees perform better when they can control their space“, Harvard Business Review, 2014.

[3] Hardin, Bauman, Mayer, “Show me the … family: how photos of meaningful relationships reduce unethical behavior at work“, Organizational Behavior and Human Decision Processes, 2020.


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